Use a Calendar for Mileage Logs and Tracking

7 Feb

Keeping track of how many miles you use a car is a total pain. There are many methods people use including:

  • Keeping a paper-based diary or log book where you write down your odometer readings after each trip.
  • Keeping a digital-based log book app on a mobile phone.
  • Using a dedicated GPS logging device installed in your car.
  • Using your calendar to determine where you drove, after the fact.

It turns out that the “use your calendar” solution works well for many people.  The steps for using that solution look something like this:

  1. When it’s time to create a mileage log get out your calendar (if it’s online, connect or open the calendar program you use, like Outlook).
  2. For every meeting you put on your calendar, decide whether the meeting was business related or not.
  3. If a meeting was business related, use the notes you kept to figure out where the meeting took place.
  4. Use Google Maps or Bing Maps to figure out the distance you drove to get to that meeting from the previous meeting (or home).
  5. Put all of this into spreadsheet or other document you can print.

This works well for many people. However it, too is a lot of work.

MileLogr does all that work for you!

When you create appointments on your calendar, you likely enter location information. For example, when you use Outlook to schedule an appointment with a client, you include the time of the appointment, the location, and the invited attendees, as in this example:

image

If you’re using an online calendar system such as Apple’s iCloud, Microsoft’s Office 365 / Exchange, or Google Calendar the information in your calendar is stored online.

MileLogr works by reading that location information (whether a business name, the name of a client, or an actual address) from your online calendar provider, and using sophisticated mapping technology to determine the driving distance between calendar entries.

MileLogr integrates with your digital calendar to create mileage logs for taxes, expense reports, and timesheets.

In other words, MileLogr synchronizes with your calendar information just like many calendar applications do – such as Microsoft Outlook, the Android Calendar app, the iPhone Calendar app, and others.  Just as multiple devices can connect to your email account and display emails or appointments, MileLogr connects to your calendar provider (which is typically the same as your email provider) to display and present your appointment information… in this case, to easily create appointment-related mileage reports.

The beauty of MileLogr’s approach is how it leverages the work you’ve already done: if you’ve created appointment in your digital calendar, including location information, MileLogr doesn’t require any additional information to create a mileage log. And for any calendar entries that are missing location information, or the location is ambiguous, MileLogr makes it easy to clarify or complete. You can type in the location, or use familiar maps to drop a pin where the appointment was located – MileLogr figures out the rest. With MileLogr, claiming your deductions is fast, easy, and intuitive.

People sometimes put business and personal appointments on their calendars. MileLogr makes it easy to identify which appointments are business related (and therefor, should be part of your mileage log). MileLogr also supports recurring appointments, so marking one appointment as deductible (or not) also marks all other appointments in the recurring set.

In order to determine the distance of trips at the start and end of each day, MileLogr uses a “home address”, which you specify, from which to calculate mileage to and from appointments. With the home address, and locations in each of your appointments, MileLogr has all the information it needs to create a comprehensive list for each deductible appointment, including mileage, for you to report your deductions. It even calculates your anticipated deduction amount based on current rates – so you’ll know how much you’ll get to deduct as soon as the report is generated.

You can try MileLogr for free now at www.milelogr.com.

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