There are many different approaches to tracking mileage. Most people use pen and paper to try to keep track of their trip details, sometimes recording odometer readings, sometimes using addresses. Doing so requires diligence and hard work.
Technology-based solutions for tracking mileage generally fall into three categories:
- Log keeping software. Keeping a digital log, either on a PC or a Smartphone, is one approach to tracking mileage, appointments, deductibility, and location. You still need to be diligent about entering all trip details every time you travel, but can do so without having to resort to pen and paper.
- GPS logging devices. These logging solutions attempt to use satellite GPS technology to track where you’ve driven. They include software that allows you to download the GPS track from the device, upload it onto your PC, and then generate a log from the file it creates.Three challenges come to mind with these GPS logging device solutions:
- They’re expensive. The device itself costs several hundred dollars, then in addition, you’ll have to pay a subscription fee to continue to use its service.
- If you forget to turn the device on, or forget take it with you, the trip doesn’t get logged. You’re stuck without any data, even if you recall the appointment and where it was.
- If you use your vehicle for business and personal, there’s no way to distinguish between which trips were business, and which were personal.
- Smartphone apps. Apps that you can download onto your smartphone attempt to mimic GPS logging devices. They do so by using your phone’s GPS sensor to track where you’ve driven. These solutions suffer the same problems as GPS devices, but have an additional fatal flaw: GPS logging on smartphones doesn’t really work in practice. GPS drains smartphone batteries, and thus can only be enabled infrequently. In addition, most smartphone platforms (such as iPhone) don’t allow this type of battery-hungry location-based application to automatically run all the time.
MileLogr works because it uses information you have already entered about where you travel. MileLogr helps you work smarter, not more, or longer.
You’ve already done the work to create calendar entries on your digital calendar; MileLogr simply reads that information and presents it to you in a way that enables you to benefit further from the work you’ve already put in. And if you haven’t put location information into each entry on your calendar, MileLogr can help in a few ways: by flagging it for you in the MileLogr web calendar, then letting you type the information in; or by letting you use a map to pinpoint where the appointment was held.
And like any good habit, once you’re accustomed to entering location information into your appointments, it’ll become second nature… and claiming all your eligible deductions will be that much easier. No double-entering from paper to computer, no trying to remember where you were last week, no figuring out the mileage or whether the miles on your car are deductible. MileLogr makes it easy to maximize your deductions, and minimize the work to get them.
One other benefit of MileLogr, which truly sets it apart, is the ease with which it can look through past appointments. MileLogr can access calendar entries you put on your calendar last year, the year before, or as far back as you’ve been u sing a digital calendar. Imagine if the IRS contacted you tomorrow to do an audit for 2010: MileLogr can help you create the evidence required to prove the mileage deduction you took was valid, even if you used an inaccurate pen and paper method to initially submit your return.
With MileLogr, you get a web-based solution that integrates with your existing calendar, presents your list of appointments in an easy-to-manage format, and generates the reports you need. You select which appointments are deductible with the click of a button, and MileLogr does all the calculations and reporting for you. No more scratching through paper-based mileage logs, guessing at deduction amounts, or toiling through online maps to figure out your mileage.
Do it in a few clicks, get the report at your fingertips, and get on with what you really want to do — reporting your mileage deductions quickly, painlessly, and accurately.
You can try MileLogr for free now at www.milelogr.com.